Answered By: Your Library Team
Last Updated: Jun 01, 2017     Views: 40

A data access statement is a short paragraph in a journal article or other publication, stating how the underlying research data may be obtained and under what conditions or restrictions. Examples include:

  • “Data supporting this publication can be freely downloaded from the University of Sheffield Research Data Repository at<your doi here>, under the terms of the Creative Commons Attribution (CC-BY) license.”
  • “Data supporting this publication include personal information, and may be obtained by contacting <group email address> A signed Data Sharing Agreement may be required to comply with patient consent.”
  • “Data supporting this publication are confidential, and can only be supplied by our industrial partner, <name>.”

Note that data must, in most cases, be available for at least 10 years after publication. An individual email address (or “contact the corresponding author”) is therefore unsuitable for handling data requests: a department or research group address should be used instead.

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